Guidelines and Policies for Use of the Pharmapreneurs’ Farm

The Pharmapreneurs’ Farm located within the Ellen H. Yankellow Grand Atrium in Pharmacy Hall may be used by the School of Pharmacy community for pharmapreneurship-focused events and activities. External groups requesting use of the space must have a faculty sponsor to help with their request. All requests will be reviewed and approved by the School’s Office of Pharmapreneurship.

Pharmapreneurs’ Farm Operating Guide:

Hours of Operation: Monday through Friday – 8:30 a.m. – 5 p.m.

The Dean’s Office maintains priority use of the space. Reserving parties whose events need to be rescheduled because of Dean’s Office conflicts will be given one week’s notice to allow for other accommodations to be made.

Any event that requires use of the Farm outside of the stated hours must include justification in the reservation request. Meetings or events that occur during scheduled School or University holidays will not be approved. Please visit the School of Pharmacy calendar the UMB holiday schedule for a list of scheduled holidays.

Room Capacity: Presentation - 21 seats (12 seats at table; 9 seats around the perimeter)

Disruption of Service: Meetings or events that disrupt normal School of Pharmacy activities in the Yankellow Grand Atrium will not be permitted. The Atrium located adjacent to the Farm may not be disturbed during set-up, while the meeting or event is in progress or during clean-up.

Scheduling and Approval: Reservations should be made through Outlook with RS-SOP-PH-RMN100D invited as the location. After completing these steps, your request will either be accepted or denied based on room availability. If you have any questions, or if you do not have access to Outlook, please submit your request by emailing the Farm scheduling coordinator. Step-by-step instructions for UMB faculty and staff on reserving rooms through Outlook can be viewed here, logging in with your UMB credentials.

Cancellations: If you need to cancel your meeting, please cancel the Outlook appointment in your Outlook calendar and send an email notifying the Farm scheduling coordinator.

Access to the Farm: The Farm will be locked when not in use. Entry arrangements for approved reservations must be confirmed one business day prior to the event during regular business hours. Contact the Farm scheduling coordinator to coordinate access. The Farm automatically locks when the door is closed.

Set-Up: Furniture in the Farm may only be moved by authorized SOP Facilities Management personnel. Any reservations that require the Farm to be reconfigured must contact SOP Facilities Management by emailing their request to facilities@rx.umaryland.edu. Please note that the tables are immovable. Furniture may not be removed from the Farm under any circumstances.

Decorations and other paraphernalia may not be affixed to the building surfaces including walls, wood, glass, columns, etc.

Audio Visual and IT Information:

Below is a list of the AV and IT equipment and capabilities of the Farm. You will need to bring your own device to connect to the digital display for presentations and or WebEx/Zoom.

  • WebEx Room Kit Plus with camera and microphone
  • 103” digital display
  • Devices can be connected via HDMI cable (adapters included), wirelessly, or via the WebEx app “Connect to Device”
  • Capability to connect to both WebEx and Zoom meetings
  • The meeting host can record any WebEx meeting to their cloud account.

Wireless connectivity is available (see Guest Wireless section of this policy). All users are responsible for any other necessary AV equipment.

It is up to the requesting party to set up a meeting with the School of Pharmacy’s AV team to review needed AV support for the meeting or event. Please contact multimediahelp@rx.umaryland.edu or 410-706-0656.

Please note that AV is available for onsite support between 8:30 a.m. and 5 p.m., Monday through Friday. Please email multimediahelp@rx.umaryland.edu to request AV assistance.

Guest Wireless: For meetings or events with external guests who will need wireless access, please request access in advance of the meeting per the following instructions:

  • For One to Five Guests: Meeting hosts should set up wireless access themselves through UMB Sponsor Portal.
  • For Six or More Guests: Wireless access should be requested at least five business days in advance of
    your event but no more than one month in advance. Please email help@rx.umaryland.edu to request
    conference wireless access, which will be provided via a group conference account for the duration of
    the scheduled event. PDF instructions for connecting to the wireless will be provided in advance of the
    event for distribution to participants.
  • UMB Guest Access:
    UMB Guest Wireless Access is for individuals visiting UMB who require temporary Internet access. If
    you have a UMB ID, please use the Eduroam Wireless Network for a faster and longer connection. The
    UMB Guest Wireless access is only valid for one day, forcing your credentials to expire and the need to
    re-create each time.
  • For visitors without a UMB ID, please follow the steps below:
    Connecting:
    From any device go to your wireless settings (Windows, Mac, iPhone/iPad, and Android):
    Windows 10 – Select the Network icon in the notification area.
    Mac – Click on the Wi-Fi icon in the menu bar
    iPhone/iPad – From your Home screen, go to Settings > Wi-Fi
    Android – Swipe down to access your Quick Settings and then select UMB Guest.

Deliveries: All deliveries must be made to the loading dock on the Baltimore Street side of Pharmacy Hall. To avoid disruption during normal daily School activity, there is a dedicated pathway from the loading dock to the Farm that must be followed. The user is responsible for providing contact information to the vendor to gain access to the Farm, meeting the vendor at the loading dock, or unlocking the room. All deliveries should be made during normal business hours and a parking pass for the loading dock must be requested by contacting the Dean’s Office by using the UMB Event Setup Form.

Small deliveries can be made through the front entrance of Pharmacy Hall, but the user must meet the delivery person and act as an escort to the Farm.

Clean-up: At the completion of the meeting or event, the user is responsible for trash. Please contact SOP Facilities Management ahead of the event by emailing facilities@rx.umaryland.edu if the meeting or event is taking place after hours and will need after hours trash removal.

Security: If the event is approved to be held outside of the stated hours of operations, additional security personnel will need to be requested and covered by the user. All events beginning before 7:15 a.m. or ending after 8 p.m. on a weekday or taking place over the weekend require overtime security. Please contact UMB Police to request security overtime by using the UMB Police Service Request Form. The Dean’s Office will not provide administrative support for meetings or events held in the Farm and is not responsible for set up and clean up. Support staff may not be on site during events.

Any user who violates these policies will be denied future use of the Farm.